Make your Free Termination Letter

Learn more about Termination Letters

You can use a Termination Letter to terminate the regular employment of one of your workers. Your Termination Letter should include details like: your company's name; the name and position of the employee being terminated; when the termination letter will go into effect; why you're letting the employee go (for example, repeated tardiness or absences, poor performance, or layoffs); a record of any warnings given to the employee; information about severance pay, final paychecks, and benefits (e.g., a pension, 401K, health insurance, or life insurance); a reminder about any Non-Disclosure Agreements; whether you're willing to write a letter of recommendation; and more. You can also include supporting documents like final checks and proof of cause, in addition to information about your company's appeals process (though you may not need to give cause for At-Will employment). Some states require separation compensation even for poor performance, so check your state's laws when writing your Termination Letter.

Looking for more information? Our Human Resources Guide can help you through the intricacies of hiring and managing employees.